Who Needs to Do This?
Establishments with 250 or more employees that are currently required to keep OSHA injury and illness records, and establishments with 20-249 employees that are classified in certain industries with historically high rates of occupational injuries and illnesses.
When Must This Be Done?
By December 1, 2017.
- Go to the Injury Tracking Application website (ITA)
- Create an account and log in.
- Create a separate, uniquely-named establishment for each business location that maintains OSHA injury logging. Remember, OSHA 300 logs are generally maintained for each individual business location.
- You will need your company’s NAICS code! Not only is it needed to register with and report to ITA, but it can also identify whether a company with fewer than 250 employees needs to submit ITA summary data at all. If you have not determined your appropriate NAICS code, let us know and we can help.
- Pull your OSHA 300A Summary Injury Log from 2016, so you can add this data and create a CSV file of summary data to upload. If you have multiple establishments, you can upload separate CSV files or compile a single file with multiple establishment summaries.
- To see what data fields are needed to create the summary, click here.
- Enter the headers and data into an Excel spreadsheet. Click link to see a sample summary file for a single establishment, or for a multiple establishment sample.
- Be careful with commas! Do not use commas at all in numeric fields. For example, total employee hours should be: 11550, not
11,500. If you must use a comma in a text field, that ENTIRE field must be contained inside quotation marks, or the upload will not be successful. For example, the following company name should be entered into Excel as: “ConsultStu, LLC”.
- Convert your Excel spreadsheet to CSV format: File / Export / Change File Type / CSV (Comma delimited) / Save As / specify a filename and location.
- Upload your CSV file into the ITA system. Click the “Upload a Batch File” button on the Injury Tracking Application Home screen in the For Batch Data Transmission section. Click “Choose File,” and navigate to select the CSV file you created. Check the box next to “agree to the terms and conditions” section, and click the “Upload” button. You should receive an on-screen confirmation message once your file is received. It may take a while for the system to process your upload.
- You may review and edit information after the upload. Click on the “View Establishment List” button on the ITA home screen. Find your establishment from the dropdown menu and then click on the name field. Edit the data and then click the save button.
- A list of “Frequently Asked Questions” is on the OSHA ITA Recordkeeping.