Job Analysis and Job Descriptions
For small to mid-sized businesses, it is important for employees to have a clear picture of their duties and responsibilities. Job analysis and job descriptions provide the foundation for the employment relationship. In the job description, you will compile all the information collected during the job analysis. It is a document that is used for many purposes within the organization, starting with hiring. Especially in small business where employees in small business wear many hats, a job description helps with maintaining continuity (if a key employee departs).
- Recruiters screen applicants for required KSAs (knowledge, skills and abilities)
- Applicants use it to see what they will be required to do
- Managers use it performance management and employee annual performance review
- HR uses it to determine the appropriate pay level for the work required
- HR uses it to define essential job functions and as a guideline for employees who request reasonable accommodations for disabilities
To develop the most complete and accurate job descriptions, it is best to perform a job analysis. The relevant information can be obtained by interviewing the employee and supervisor using a structured questionnaire. Complete a task inventory, and check on the amount of time spent on various tasks. All this information is assembled, summarized and placed into the job description.
The following areas are typically addressed in a job description:
- Job title
- Admin details (supervisory functions, FLSA status, reports to)
- Job summary (thumbnail sketch)
- Job duties (essential functions, non-essential)
- Equipment Operated
- Job Specifications (licenses, education, etc..)
- Physical and mental requirements
- Work Environment
1095C form300 Log401(k)8(a)(1)AccommodationAffordable Care ActAmericans with Disabilities ActBackground screeningBilingualBonusesBusiness ExpensesCDLCFPBChild laborCHIP NoticeChristmas partyClearinghouseCOBRACommercial Motor Vehicle DriverCompany CultureCompensationConcerted ActivityConstructionContagious diseaseCoronavirusCraft BeerDepartment of LaborDisabilitiesDiscriminationDOTDownsizing and RestructuringDress CodeDriversDrug and AlcoholDrug Free WorkplaceE-VerifyEEO-1 FormEEOCEmployee benefitsEmployee HandbookEmployee IllnessEmployee InjuryEmployee MisconductEmployee PoliciesEmployee RecognitionEmployee RightsEmployment PosterERISAEssential functionsExecutive OrderExempt EmployeeExit InterviewFair Credit Reporting ActFair Labor Standards ActFall ProtectionFederal ContractorsFinancial Well-beingFitness for DutyFlorida rulesFluencyFMCSAFMLAForm 5500Form W-4Fractional HRGender Non-conformityGeneral HR QuestionsGoal SettingGroup Health InsuranceHarassmentHiringHolidaysHR ComplianceHR CostsHR ResourcesHR softwareHuman ResourcesHuman TraffickingI9 FormImmigrationIndependent ContractorIndividualized AssessmentInjury StatisticsInsuranceInvestigationsIRSJob DescriptionJob PostLeave of AbsenceLeaving a PEOManagerMedical ExamsMedical MarijuanaMinimum WageNational OriginNew HireNLRBOnboardingOpioidsOSHAOutplacementOvertimePaid LeavePay CardsPay or PlayPaycheck Protection ProgramPayrollPayroll Protection ProgramPerformance Improvement PlanPerformance ReviewPersonnel FilePost offer medical questionnairePostersPregnancyReasonable AccomodationRecall LetterRecord KeepingRecruitingReligionRestaurantsResumeRetaliationRetentionRetirementRewardsRisk ManagementSafetySalaried employeesSBASection 7 RightsSelf AppraisalSick LeaveSMART goalsSocial MediaSocial Security cardStart upTaxesTipped EmployeesTitle VIITPD BenefitsTrainingUnemploymentUniformsUSCISW4Wage and HourWellness programWork from HomeWorkers CompensationWorkplace MonitoringWrap Plans
Show Less Categories
Need on-going HR support?
We have affordable HR retainers that offer a unique alternative to full HR outsourcing or the hiring of a full time HR employee. We design unique solutions to match your business strategy and budget. We have a proven track record of helping companies from many industries. We listen and probe to understand your needs and goals, before we offer recommendations and realistic solutions.